Function Planning in Australia and New Zealand from www.talentonline.com.au

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*Hire The Right Talent

As you think about hiring your entertainment talent, find out where and for whom they’ve previously performed. Make certain that you view a demo video or check their references with a couple of phone calls.

If you have a large, very important function coming up, try hiring them for a smaller function to see how it goes or ask if they are performing at any public event you can go and watch. Assess for the quality of their performance and the audience reaction. Check out their references and ask some pertinent questions:
• Would you hire them again?
• How flexible, reliable and easy to work with were they?
• How would you rate their act?
• What do they do well?
• What part of their act could use improvement?

Having superb promotional material sent to you can sometimes be a good sign but gives you no true assessment of how reliable they are or how professionally they can handle problems that arise while they're working in your event. (It's like comparing yourself to the professional racing car driver. We could all go down the motorway at 160km/hr but only the professional could handle a blown tyre or a driver from the slow lane suddenly crossing in front of you.)

*Use The Services Of An Entertainment Agency

When searching to find the right talent for your event it is important to get it right. That is why going through a reliable Entertainment Agency like Talent On Line is important. We can find you exactly what you are looking for or source what you need saving you time and therefore money. A good agent knows what entertainers are available and can advise on who is most suitable for the style, budget and size of your event.

We can advise you on costs and liaise with the talent on your behalf which leaves you free to do your own job. Just as you are an expert in your field of work we are an expert in ours (yep, we do this all day) and we have a better knowledge of the Entertainment Industry, who's hot, who's reliable and what is available. We at Talent On Line are one of the few agents with branches in both Australia and New Zealand and we're always on the look out for new and exciting acts to offer you, so let us do the leg work for you.

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If possible book well in advance so you have plenty of time to find the right venue and talent. At certain times of the year, especially the Christmas season (mid November to mid December) entertainers are very busy so you need to book early to avoid missing out.

*Putting It All Together

Have production meetings or phone meetings with everyone involved in your event. Write up a detailed run sheet of what every person is doing in the event. Make sure everything is put in chronologically and in 24 hour time. Email a copy of this run sheet to ALL suppliers for the night so they know what else is happening around them. This can be particularly important when you get the occasional supplier who will make their own mind up as to how much time they need to do their job but they have no idea how the time changes they create affects others on the team, so make sure you've spoken to everyone about how much time they need to prepare, how long they perform and what else will be affected by these time constraints.

Example:

1400	Move into kitchen.	Caterers
1700	Lay tables and chairs Lay red carpet at front entrance Sound and lighting setup	Caterers Our staff Joe Bloggs productions
1830	Set up and sound check Call time and briefing for paparazzi, showgirls and photographer	Band x 5 Paparazzi x 6 Showgirls x 2 Photographer
1900	Guests arrive. Cocktails served, CD music, photos	Band meal
1945	Move through to dining room, band begins, photographer and showgirls continue to rove. Paparazzi finished.
2000	5 minute opening address by boss. Buffet opens	Showgirls and photographer meal

and so it goes on to the end of the function....

Bring extra copies of the run sheet with you in case your suppliers forget to bring theirs and bring a copy with everyone's mobile phone numbers (or their agents phone number) in case you need to contact them with last minute changes or chase up someone who's late.

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